British Isles Publishing
Privacy Policy

Last Updated: 13 January 2025

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Introduction

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Welcome to British Isles Publishing. We recognize the importance of your privacy and are committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR). This Privacy Policy outlines how we collect, use, store, and protect your personal data when you interact with us, whether through our website, book purchases, submissions for publication, or participation in events like the Very Young Authors Competition.

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1. Data We Collect

 

a. Information You Provide:

• Personal Details: Name, email address, phone number, postal address.

• Payment Information: For purchases, we collect payment details through secure third-party services.

• Submission Information: For authors, this includes manuscripts, titles, synopses, and any personal information included in these submissions.

• Competition Entries: For competitions, we collect personal details of participants (and their  parents/guardians for minors), story submissions, and consent forms.

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b. Automatically Collected Information:

• Usage Data: Information about how you use our website (e.g., pages visited, time spent).

• Cookies and Tracking Technologies: We use cookies to enhance user experience, remember your preferences, and for analytics.

 

2. How We Use Your Data

 

• Service Delivery: To process orders, manage submissions, and communicate regarding your interactions with us.

• Competition Management: To organise, judge, promote (with your consent) and administer competitions like the Very Young Authors Competition.

• Communication: To respond to inquiries, send newsletters, or provide updates about your submissions or orders.

• Marketing: With your consent, we might use your data to inform you about new publications or events.

• Legal Compliance: To comply with legal obligations, resolve disputes, and enforce our agreements.

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3. Legal Basis for Processing

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We process your data based on:

• Consent: When you provide us with explicit permission.

• Contract: To fulfil our obligations under agreements with you (e.g., book purchases, publication contracts).

• Legitimate Interests: Where we have a legitimate business interest, balanced against your rights.

• Legal Obligation: To comply with laws or regulations.

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4. Data Sharing and Third Parties

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Your data might be shared with:

• Service Providers: Payment processors, email service providers, hosting services, etc., all GDPR compliant.

• Legal Authorities: If required by law or to protect our rights.

• With Your Consent: For other purposes with your explicit permission.

 

We ensure all third parties respect the security of your data and treat it in accordance with the law.

 

5. Data Security

 

We protect your data using technical and organisational measures, including SSL encryption provided by Wix for data in transit, secure servers, and access controls to prevent unauthorised access, alteration, disclosure, or destruction.

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6. Data Retention

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• General: We retain your data only as long as necessary for the purposes for which it was collected.

• Submissions: Manuscripts and related data are kept for consideration and subsequent publication processes.

• Competition Data: Retained for the competition and follow-up.

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7. Your Rights

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Under GDPR, you have rights to:

• Access: Request copies of your personal data.

• Rectification: Ask us to correct inaccurate data.

• Erasure: Request deletion of your data under certain circumstances.

• Restriction: Ask us to restrict processing of your data.

• Portability: Receive your personal data in a structured format.

• Object: Object to our processing of your data in certain cases.

• Withdraw Consent: At any time, without affecting the lawfulness of processing based on consent before its withdrawal.

 

8. Children's Privacy

 

For minors under 13 (or 16 in some EU countries), we require parental consent for data processing. Parents can contact us to review, update, or delete their child's data.

 

9. International Data Transfers

 

We ensure that any data transfer outside the EEA complies with GDPR through mechanisms like Standard Contractual Clauses or adequacy decisions.

 

10. Updates to This Policy

 

We may update this policy periodically. We'll notify you of significant changes by posting the new policy on our website.

 

11. Contact Us

 

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us 

 

By using our services or participating in our activities, you acknowledge that you have read and understood this privacy policy.